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Organization Name:
The Huntington
Approximate Salary:
Not Specified
San Marino, CA, California
United States
Event Planning
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree

Manager, Advancement Event Planning and Coordination

Essential Functions

  • Provide event planning and coordination for selected Advancement events.
  • Serve as organizational coordinator for space allocation in conjunction with catering vendor to ensure internal mission critical events are prioritized as appropriate.
  • Screen and sign off for appropriateness of space use for potential external clients.
  • Promote connections between external clients and tie in with Advancement Corporate/Foundation Relations program.
  • Manage special projects as assigned such as concert series with select external partners.
  • Responsible for specified Conditional Use Permit compliance activities as assigned.
  • Facilitate community relations space usage as assigned.
  • Serve as initial contact for space rental fee issues/waivers in consultation with VP for Advancement.
  • Serves on committees and working groups as required. 

Other Functions

  • Other duties as assigned. 


  • Bachelor’s degree or equivalent education and experience.
  • Proven ability to exercise independent thinking and judgment to carry out duties in a timely manner.
  • Ability to prioritize, exercise initiative and work independently.
  • Proven ability to evaluate date, assess alternatives, and make decisions and/or recommendations as required.
  • Demonstrated ability to oversee and supervise volunteers, vendors, and committees.
  • Computer skills in Microsoft Office, desktop publishing, database management, and internet. Technical ability to learn and use EMS software and other data systems.
  • Skill to prepare financial forms, monitor budgets, and reconcile expenses. Skill to perform arithmetic calculations.
  • Ability to maintain calendars, schedule meetings, appointments and events.
  • Excellent interpersonal skills with a diverse group of individuals at all organizational levels, inside and outside the organization.
  • Demonstrated effective written and oral communication skills.
  • Strong analytical and critical thinking skills to identify problems and anticipate the impact to office administration problems, providing solutions as needed. Ability to use tact and diplomacy and maintain a high level of confidentiality. Ability to learn and interpret policies and procedures. 

Additional Requirements

  • Must be able to work nights and weekends regularly as required. 
  • Computer skills required.  Microsoft Word, Excel, and Power Point.  Experience working with EMS Pro & Raisers Edge is desired.
  • Must be able to lift, move, push, pull, etc. up to 30 pounds.  


  • A minimum of 2-4 years of experience preferred. 

Working Conditions

A combination of normal office environment with a portion of work conducted on the grounds and in facilities at various locations throughout the institution.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees in this job.