OPERATIONS MANAGER
CONTRA-TIEMPO Activist Dance Theater seeks a Full Time Operations Manager who will provide support in the areas of office management, administration, human resources, bookkeeping, donor development, and overall day-to-day operations for CONTRA-TIEMPO’s Los Angeles office. They will also be asked to support on-site with specific programming if necessary. This position will work closely with the executive team (Founding Artistic Director and Programming + Rehearsal Director) to support the operation of the company and delivery of our work locally and internationally. By taking charge of getting things done, the Operations Manager will help co-executive directors focus their energy on the strategic big-picture that will move CONTRA-TIEMPO’s mission forward.
To apply, submit a cover letter, resume, three (3) references, and salary history as ONE (1) attachment in pdf format via email to [email protected] . Please state “Operations Manager Application” in the subject line. No phone calls please.
Major Duties and Responsibilities
Office Management/Administrative:
Updates quickbooks with current contractor information
Manage and update office manuals (e.g. Operations Handbook, Policies and Procedures Manual)
Manage current insurance policies (i.e. request certificates of insurance)
Manage office operations and organization’s compliance
Human Resources:
Support recruitment and job search process
Create and manage employee and independent contractor contracts
Handle new hire and termination paperwork
Manage health insurance enrollment, retirement Plan, and personnel files
Bookkeeping:
Process bank deposits
Budget management and supporting accountant with account payables and receivables
Reconcile books monthly through QuickBooks
Manage credit card reconciliation
Reconcile vendor contracts with accounts payables
Support with preparing quarterly board reports
Support preparation of annual financial statement and tax document
Order checks, deposit books and bank stamps
Development:
Support grant tracking in partnership with Grant Contractor
Donor Development
Manage merchandise sales and membership program
Maintain/update SQUARE & NEON database and generate reports
Reconcile vendor contracts with accounts payables
Other:
Support on-site with specific programming if necessary (i.e. table, sell merchandise, run sound during community performances, airport runs)
Represents CONTRA-TIEMPO to the public and work positively and effectively with constituents
Evaluate administrative processes on an as needed basis, making recommendations for future improvements or enhancements
Job Qualifications
Education: Bachelor's degree in a business-related or arts administration field or equivalent in experience
Experience: Finance/Bookkeeping and administrative experience required. Experience working as an office manager or arts administration and in non-profit organizations preferred. Belief in and values alignment with the work of CONTRA-TIEMPO Activist Dance Theater.
Knowledge, Skills, and Abilities:
Self learner who takes initiative
Understanding of historical and present social inequities with a grounding in social justice
Knowledge of and practice in grassroots organizing
Exemplary organizational, logistics, time management, project management and coordination skills
Excellent analytic skills
Stellar editing and proofreading skills
Pleasant, outgoing professional presence in telephone and face-to-face communication
Budget concepts and processes, grant financial management, contract management
Advanced knowledge of bookkeeping and QuickBooks
Proficiency using Microsoft Office and both Windows and Macintosh platforms required
Experience with CRM’s SQUARE and NEON preferred.
Ability to work cooperatively on a variety of projects
Ability to work independently and carry out assignments with accuracy and within stated timeframe
Flexibility in adapting to the current needs of the organization or project
Curiosity and a good sense of humor
Experience, involvement, or interest in the arts or arts education a plus
